Privacy policy
This privacy policy relates to your use of the website www.compilot.dk and Compilot ApS’ treatment of person data i relation to delivering services and products.

Below you can read about the information we collect, how we process it and who to contact if you have questions or comments about our policies.

1. Data Controller

The legal entity responsible for the processing of your personal data is:

COMPILOT ApS, co-name: HKS-consult ApS
CVR number: DK-3869 4766

Address:
COMPILOT ApS
WORKSPACE | Camp
Att. Henrik K. Søndergaard
Viborgvej 159A,
DK-8210 Aarhus V

Mobile: +45 2629 8240

(Hereafter referred to as “COMPILOT”)

Friendly and easy accessable web

COMPILOT ApS wants to offer a clear and user-friendly website with offers and information that is relevant to you.

To make this possible, we use technologies that can collect, process and sort information about how you and other visitors use our website. The information is primarily used to improve user-friendliness and in editorial work to further develop the website.

Purpose #1 – Website optimization
a) Website user experience optimization: Personal data is collected when you use our website. We use this information for statistical purposes and to optimize the user experience on our website and the services we offer. See our cookie policy for more information.

b) Statistics and marketing: Personal data is used for statistical and marketing purposes, including to target our communication with you based on your areas of interest and focus and to send you relevant marketing if you have consented to this. We may use personal data aggregation or profiling for the purpose of targeting our marketing. We also enrich your data with statistical information.

Categories of personal data
We process the following categories of personal data about you:

a) General data:
IP address, cookies as well as geographical location and technical information about your device (e.g. mobile phone, tablet and/or computer).

Sources
We collect information from the following sources:
* Direct from you
* Online sources such as social media that are publicly available
* Publicly available registers

Treatment basis
We process your personal data as described, based on the following processing bases:
GDPR article 6.1.f (Necessary for the pursuit of the legitimate interests of COMPILOT ApS, including:- Marketing purposes and statistics
– Website optimization

Recipients
We may share your personal data with:
Data processers with whom we collaborate in connection with optimizing your user experience, including in connection with ordering or other transfer of content on the website.

Storage
We will retain personal data for as long as necessary for the purposes mentioned.
Master data is deleted no later than 3 years after collection
Cookies are deleted in accordance with COMPILOT’s cookie policy.

Purpose #2 – Newsletter signup (Not currently active)
Newsletters: Newsletter management:

Personal data is used for marketing purposes, including targeting our communication with you based on your areas of interest and focus, including sending newsletters.

Categories of personal data
We process the following categories of personal data about you:
a) General personal data:
Name*, email*.

Sources
We collect information from the following sources:
* Direct from you

Treatment basis
We process your personal data as described, based on the following processing bases:
GDPR article 6.1.a (Consent)

Recipients
We may share your personal data with:
Information is not shared.

Storage
We will retain personal data for as long as necessary for the purposes mentioned.
Up to 2 years after your withdrawal of consent to the Newsletter.

Purpose #3 – Other inquiries to COMPILOT ApS
a) Processing of inquiries to COMPILOT

Categories of personal data

We process the following categories of personal data about you:
a) General personal data:
Name, email, phone number and other information that your inquiry may concern.

Sources
We collect information from the following sources: Directly from you

Basis for processing
We are handling your personal data as described, based on the following basis for processing:

GDPR article 6.1.f (Necessary for the pursuit of our legitimate interests, including: Responding to inquiries)
GDPR article 6.1.b (Necessary for the performance of the contract with the data subject).

Recipients
We do not share this information with others without your consent.

Storage
We will retain personal data for as long as necessary for the purposes mentioned.

Up to 6 months from the final response to the request.

Inquiries regarding agreements with COMPILOT are deleted no later than 3 years after the end of the customer relationship
Inquiries regarding objections to payments are stored for 5 years plus the current year in accordance with the requirements of the Danish Bookkeeping Act.

Objective #4 COMPILOT social media pages

COMPILOT may have a fan page or a company social media page that you can visit and use. COMPILOT, together with the social media, is the joint data controller for the collection of personal data about you when you visit our social media page.

Categories of personal data
Below you can read about the privacy policies of the different third-party providers.

Facebook
You can read in Facebook’s privacy policy what information is collected and how it is processed when you visit COMPILOT’s Facebook page

LinkedIn
You can read in LinkedIn’s privacy policy what information is collected when you visit COMPILOT’s company page on Linkedin and how the information is processed.

YouTube
You can read in YouTube’s privacy policy what information is collected when you visit COMPILOT’s company page on YouTube and how the information is processed.

COMPILOT also processes the information about you that you send to COMPILOT, e.g. in connection with a direct inquiry from you to us on one of the above platforms. This will typically be your name and your question to us.

Sources
We collect information from the following sources:

• Direct from you

Treatment basis
We process your personal data as described, based on the following processing bases:

• GDPR article 6.1.f (Necessary for the pursuit of legitimate interests of COMPILOT, namely obtaining knowledge of the users of COMPILOT’s social media pages and communicating with those users).

Recipients
We may share your personal data with:

• A data processer with whom we collaborate in connection with communication with you and obtaining our knowledge of you as a user of the pages.

Storage
COMPILOT does not store, and does not have access to, information about your online behavior that is collected by Facebook. The information is stored by Facebook as described in Facebook’s privacy policy.

COMPILOT neither stores nor has access to the information about your online behavior collected by LinkedIn. The information is stored by LinkedIn as described in LinkedIn’s privacy policy.

COMPILOT neither stores nor has access to the information about your online behavior collected by YouTube. The information is stored by YouTube as described in YouTube’s privacy policy.

We will retain personal data for as long as necessary for the purposes mentioned.

• Up to 6 months from the final response to the request.
• Inquiries relating to your agreement with COMPILOT are deleted no later than 3 years after the end of the customer relationship.
• Inquiries regarding objections to payments are stored for 5 years plus the current year in accordance with the requirements of the Danish Bookkeeping Act.

Objective #5 – Video meetings
Conduct and record video meetings in collaboration with COMPILOT.

Categories of personal data
We process the following categories of personal data about you:

1. a) General personal data:

• Name*, address, email*, phone number, IP address, cookies as well as geographical location and technical information about your device (e.g. mobile phone, tablet and/or computer).

Sources
We collect information from the following sources:

• Direct from you

Basis for processing
We are handling your personal data as described, based on the following basis for processing:

• GDPR article 6.1.f (Necessary for the pursuit of our legitimate interests, including: Responding to inquiries)
• GDPR article 6.1.b (Necessary for the performance of the contract with the data subject).

Recipients
We may share your personal data with:

• Data processor, with whom we collaborate in connection with conducting and recording video meetings

Retention
We will retain personal data for as long as necessary for the purposes mentioned.

COMPILOT also processes the information about you that you send to COMPILOT, e.g. in connection with a direct inquiry from you to us on one of the above platforms. This will typically be your name and your question to us.

Sources
We collect information from the following sources:

• Direct from you

Treatment basis
We process your personal data as described, based on the following processing bases:

• GDPR article 6.1.f (Necessary for the pursuit of legitimate interests of COMPILOT, namely obtaining knowledge of the users of COMPILOT’s social media pages and communicating with those users).

Recipients
We may share your personal data with:

• Data processors with whom we collaborate in connection with obtaining our knowledge of you as a user of the pages.

Storage
COMPILOT does not store, and does not have access to, information about your online behavior that is collected by Facebook. The information is stored by Facebook as described in Facebook’s privacy policy.

COMPILOT neither stores nor has access to the information about your online behavior collected by LinkedIn. The information is stored by LinkedIn as described in LinkedIn’s privacy policy.

COMPILOT neither stores nor has access to the information about your online behavior collected by YouTube. The information is stored by YouTube as described in YouTube’s privacy policy.

We will retain personal data for as long as necessary for the purposes mentioned.

• Up to 6 months from the final response to the request.
• Inquiries relating to your agreement with COMPILOT are deleted no later than 3 years after the end of the customer relationship.
• Inquiries regarding objections to payments are stored for 5 years plus the current year in accordance with the requirements of the Danish Bookkeeping Act.

Purpose #6 – Recording phone calls
COMPILOT does not record telephone calls to COMPILOT

3. Transfers to countries outside the EU/EEA
In special cases, we may transfer your personal data to countries outside the EU/EEA (USA and Canada). Transfers to these third countries will only be made for specific purposes as mentioned in section 2 and we will always ensure that appropriate safeguards are in place when transferring to a country outside the EU/EEA.

Transfers to the USA will take place in accordance with the EU Commission’s adequacy decision and only to the companies approved under the EU-US Data Privacy Framework. Read more here.

The transfer to Canada will be made pursuant to the EU Commission’s standard contracts, as published by the EU Commission, or by other contracts approved by competent authorities. You can obtain a copy of the contract/agreement transfer basis by contacting us via the link below.

4. mandatory information
The information marked with * is mandatory. If you do not provide this information, an agreement with COMPILOT ApS cannot be created.

5. Your rights
You have the following rights:

• You have the right to request access, rectification or erasure of your personal data.
• You have the right to object to the processing of your personal data and to have the processing of your personal data restricted.
• You have the right to object to the processing of your personal data for direct marketing purposes.
• If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out prior to your withdrawal of consent.
• You have the right to lodge a complaint with the Danish supervisory authority Datatilsynet. See more on datatilsynet.dk

You can exercise your rights by contacting us via the form below or on Mob. +45 2629 8240.

There may be conditions or limitations to your rights. This depends on the specific circumstances in connection with the treatment activities and we will always inform you on any triggered restrictions.